How-To Guide: Sending Your First Peppol Invoice with Equihub

As explained in our blog about 2026 E-Invoicing Mandate, sending E-invoices is a legal requirement for Belgian companies. Follow these three simple steps to connect to the Peppol network and send your first digital invoice through Equihub.

Step 1: Register Your Business as a Sender

First, you need to "introduce" your business to the Peppol network.

1. Navigate to Finance > Settings.
2. Under the E-invoicing section, enter your Enterprise ID (VAT Number).
3. Equihub will perform an automatic Peppol Identity Check.
4. Once the indicator turns Green, Verified, your account is officially linked and ready to send.

Peppol Identity check in Equihub

Step 2: Verify Your Customers

Before sending, you need to ensure your customers is registered to receive electronic documents.

1. Go to Customers and select an existing customer or add a new one.
2. Enter the customer's VAT or Enterprise ID and click Save.
3. Ensure a valid email address is also provided.
4. Check the "Document Delivery" section. If the Peppol registration check indicates "Registered," you can send them e-invoices directly!

Peppol registration check in Equihub

Step 3: Create and Finalize Your Invoice

Now, your are ready to create and send you first E-invoice.

1. Go to Invoices and create your invoice as you normally would.
2. Click Finalize.
3. A prompt will appear asking if you want to send the invoice via Peppol.
4. Pro-tip: You can also choose to send a copy via email simultaneously so your customer has a PDF for their own records.

Send and invoice via Peppol

Done!

Congratulations, you’ve just sent your first Peppol invoice! By using Equihub, you’ve ensured your business is compliant with E-invoicing requirements.